Commercial Real Estate Paralegal / Legal Assistant
Beacon Hill Staffing Group, LLC

A Florida law firm is seeking seeking a Commercial Real Estate Paralegal / Legal Assistant with 5+ years of experience to provide support to their Real Estate Practice Group in Tampa, FL.

Responsibilities

• Perform a variety of administrative functions such as preparing engagement letters, creating and filing expense reports, coordinating couriers, answering phones, and making travel arrangements
• Maintain attorneys' calendars and schedule
• Maintain attorneys' client contact information
• Assist with running conflict checks, opening, and closing of client matters
• Establish and maintain accurate electronic and paper files
• Ensure that the clients' billing requirements are correctly set up
• Input and edit attorneys' time
• Review and edit paperless pre-bills for attorneys' review and approval
• Managing the preparation and processing of commercial transactions from beginning to end
• Order, review, and analyze title documents, title requirements, title endorsements, title search reports, inspections, and surveys
• Review and preparation of contracts for the purchase and sale of real estate
• Preparation of easements, deeds, and other real property-related documents
• Preparation and issuance of title commitments, title policies, settlement statements, title objection letters, closing documents, affidavits, and coordination of disbursements
• Preparation and review of homeowner association documents, condominium association documents, and contract disclosures for residential purchase and sale transactions
• Maintain critical dates for all purchase and sale agreements, due diligence efforts, and client deliverables

Qualifications

• 5+ years of working experience as a Commercial Real Estate Paralegal
• Large commercial law firm experience preferred
• Proficiency with using Windows-based software and Microsoft Word, Excel and Outlook
• Strong verbal and written communication skills
• Ability to plan and prioritize various assignments/projects simultaneously
• Ability to work well under pressure in both an independent and team environment
• Strong attention to detail and follow through
• Flexibility to work overtime as needed

Requirements

• Ability to understand, edit and proof various documents related to conveyances, acquisitions, and real estate development using CompareRite or other redlining applications
• Ability to manage a busy desk for two or three attorneys and work in a team environment
• Ability to pay close attention to detail, meet tight deadlines and adapt to changing priorities
• Excellent written and oral communication skills
• High degree of initiative and ability to plan, organize, prioritize and manage multiple tasks
• Have a can-do attitude and flexibility to work overtime as needed

Technical Knowledge

• Microsoft Office 2016 knowledge with Outlook and advance knowledge of Word functions
• Familiarity in using an electronic document management Experience in Filesite / iManage is a plus
• Experience in Simplifile / online public records recording is a plus
• Experience in Adobe

Education

• Bachelor's degree and/or Paralegal Certificate preferred

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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