Project Accounting Administrator
Heritage Construction + Materials

Build Your Career at Milestone Contractors!

Provides accurate and timely billing, collection, cost accounting, cost analysis and reporting on construction projects with minimal assistance.

Essential Functions

• Performs day to day project accounting operations
• Reviews field reporting for reasonableness and accuracy as compared to estimate, submitted documentation and customer records.
• Researches and codes receiving tickets
• Approves, codes and processes invoices from subcontractors and suppliers per project terms
• Maintains accurate and up-to-date records on estimated and actual costs for construction projects for the project team, management, external audits and customer contract requirements
• Bills, collects and reports to customer per contract terms
• Scans and files documentation into the electronic and/or physical job file
• Prepares reports
• Enters data for weekly/monthly cost and variance reports
• Prepares and reviews weekly/monthly cost and variance reports
• Prepares or assists with monthly Cost-To-Complete reports
• Communicates with internal/external customers.
• Answers inquiries professionally via phone, email or in-person.
• Visits job sites to review completed work as needed
• Attends various meetings before, during and after project completion
• Develops effective relationships internally with field, operations and estimating personnel and externally with customers, subcontractors and suppliers
• Promotes and maintains safe work environment.
• Wears all prescribed personal protective equipment (PPE)

Education Qualifications

• Required Associate's Degree in Accounting, Finance, Business, Construction Management or related field, or equivalent work experience in a cost accounting or accounting position

Experience Qualifications

• 1+ years experience in heavy highway construction industry preferred
• 1+ years experience with accounting software (i.e. Vista, QuickBooks, Timberline)

Skills and Abilities

• Communication
• Decision Making/Decision Quality
• Ability to work unassisted in current version of Microsoft Windows and Microsoft Office (Excel, Word and Outlook) or equivalent

Working Conditions/Physical Demands

• Travel to field offices, job sites and other area offices is expected on a regular basis, however, extended travel requiring overnight stays is not commonly expected
• Clerical, indoor office environment that includes standard office equipment such as computers, photocopiers, phones, filing cabinets, fax machines, cubicles
• Some exposure to construction job sites, including inclement weather, noise, moving traffic
• Sits at a desk 8-6 hours a day
• Looks at a computer screen 6-8 hours a day

About Milestone Contractors

Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https://www.milestonelp.com/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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