Human Resource Associate
University of Illinois

Human Resource Associate

Division of Public Safety

Job Summary
The primary function of this position is to perform a variety of human resources related duties in support of staff and administration for the Division of Public Safety.

Duties & Responsibilities

• Working closely with the Sr. Assistant to the Executive Director, serve as the main hiring resource for the Division of Public Safety.
• Coordinate, facilitate and manage the search process for all open positions in the Division of Public Safety.
  • Coordinating interview process
  • Application review process
  • Hiring
  • Onboarding
  • Promotional process
  • Termination process
• Process all employee record transactions (HRFE, I-9) including student workers.
• Maintain comprehensive confidential records.
• Respond to Freedom of Information Act requests when required.
• Coordinate and manage departmental completion of annual reviews.
• Work closely with the Executive Director of Public Safety to complete salary planner.
• Provide the Executive Director with most up to date salaries of all non-exempt and Academic Professionals needed.
• Review and approve\deny ANA transactions.
• Other duties as assigned
• Research/Create job descriptions for hiring and promotions in conjunction with unit heads.
• Counsel administrators and employees on policy and procedure.
• Work with outside entities to schedule medical exams and psychological evaluations.
• Coordinate and process Extra Help and Rehire of a Retiree hires.
• Serve as a back-up processor for bi-weekly staff (payroll feeder) and hourly student payroll (PHATIME).
• Communicate leave practices and policies.
• Provide guidance for leaves of absence, Family and Medical Leave Act requests and PEDA leave.
• Manage FMLA\VESSA and PEDA leave process.
• Review applications for approval or denial.
• Responsible for entering information into BANNER as well as tracking leave.
• Compose highly sensitive material regarding internal human resources matters pertaining to FOIA, Workers Compensation, OAE issues, FMLA\VESSA, PEDA and disciplinary action.
• Consult with IHR when needed.

Additional Physical Demands
Generally sedentary office work with some amount of physical exertion required. High priority projects may involve considerable pressure and exertion.

Work is performed in an office setting. The environment is often fast paced.

Travel Requirements
0%

Minimum Qualifications

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications

• Minimum of two years of progressive work experience that demonstrates strong ability to research, interpret and make recommendations based on HR policy.
• Experience working in a union environment with ability to interpret contract language.
• Demonstrated ability to learn new computer programs.
• Experience providing human resources support in a university of Illinois administrative environment.
• Experience in documentation, training, search and hire practices, work authorizations, and/or appointment processing.
• Excellent interpersonal skills as well as the ability to communicate effectively with others.
• Strong organizational and time management skills as well as the ability to multitask complex tasks/projects.
• Knowledge of the University and Campus policies related to Human Resources including those listed in the Campus Administrative Manual, Provost's Communications, and Policies and Rules.
• Working knowledge of BANNER, HRFE, Cornerstone, JDExpert, I-9, ANA and PARIS.
• Working knowledge of University of Illinois human resources policies and procedures.

Knowledge, Skills and Abilities

• Requires exceptional ability to maintain confidentiality and managerial discretion.
• Basic knowledge of current law enforcement and criminal justice organization and operations.
• Knowledge and understanding of university policies/procedures.
• Strong communication and written skills are required for this position.
• Working knowledge of Division of Public Safety policies and procedures.
• Working knowledge of various software and web-based programs: Microsoft Word, Access, Excel, PowerPoint, BANNER, HRFE, HireTouch and ANA.
• In-depth knowledge of the Division of Public Safety's personnel records, citizen complaint records, internal investigation records as well as discipline records system.
• Understanding of human relations in order to communicate effectively with a wide variety of people who will visit or contact the office.
• Ability to understand and help resolve complex problems as they arise.
• Ability to provide accurate and factual information for reporting purposes is imperative.

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 12/2/2024. Salary is commensurate with experience. The salary range for this position is $65,000 - $77,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Tuesday, October 8, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Nikki Hodge at nhodge@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1026912
Job Category: Administrative
Apply at: https://jobs.illinois.edu

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