Disbursement Specialist
ACS Professional Staffing

• Location: Portland, OR
• Type: Contract
• Job #7929

Overview:
ACS Professional Staffing is looking for an employee to work on-site with our client. This Disbursement Specialist position will support the Travel team within the Financial Strategy and Operations organization. Key responsibilities include conducting detailed travel audits, compiling written audit findings, facilitating the processing of approved travel vouchers for payment, and assisting with the travel charge card program. The ideal candidate will be detail-oriented and able to accurately manage payments to vendors and federal employees. This full-time position is located in Portland, OR.

Responsibilities:

• Serve as a primary point-of-contact and technical resource for the ETS (Concur) in the system role of Federal Agency Travel Administrator (FATA) to:
• Create vouchers and assist employees in the creation of travel and/or relocation vouchers, applying knowledge of and verifying adherence to Federal Travel Regulations, especially Federal Travel Relocation Policy (Title 41- Subtitle F Code of Federal Regulation).
• Enter and process relocation documentation received from HR (Staffing) including the signed Relocation Allowance Worksheet (form indicating the entitlements approved by the selecting official) and the employee's signed Relocation Data form (provides selections for transportation & election to use BGRS) into the BGRS system to begin the process of relocation-related services.
• Apply established applicable policies, rules, and regulations associated with Federal Travel, Relocation, and the Government Travel Charge Card Program.
• Conduct in-depth, detailed audits on assigned travel categories:
• Validate all expenses and calculations to confirm compliance with Federal Travel Regulations. Review individual travel vouchers using existing audit checklists and protocols. Prepare detailed documentation and written findings for each travel review.
• Review government travel charge card accounts for instances of misuse and abuse.
• Coordinate with travel arrangers and travelers to obtain missing required supporting documentation.
• Apply knowledge of applicable established polices to document audit findings and report to manager. Assist in resolving or correcting any practices resulting in violations. Assist in writing overpayment memorandums to collect funds as directed by the supervisor.
• Provide customer service to a wide variety of customers, including vendors, employees, managers, team members, and others by responding to internal and external customer questions and inquiries, providing details / status of specific vouchers, general processing and system assistance, notice of missing requirements needed for voucher processing, and reasons for delay or rejection in payment/processing.
• Monitor Travel helpline and group emails, as directed; respond to inquiries and questions of established policy / procedure, or of a routine nature including status updates or general call-backs.
• Participate in procedure review and improvement process, including development / draft and recommendation for new or changes to existing procedures, processes, and guidelines to increase efficiencies, effectiveness, and/or enhance product quality.
• Serve as back-up for other organizational Disbursement Specialists, providing services of comparable size and scope as needed / requested.
• Provide new employees with information regarding travel programs and travel charge card applications. Process travel charge card applications, terminations, balance increases, and other approved account maintenance actions.
• Develop custom excel spreadsheets and tools to support efficiencies within daily business and to streamline work processes, particularly in support of audit efforts.
• Perform a variety of general clerical duties such as copying, filing, scanning, and electronic and postal mail review and distribution.
• Provide training, guidance, and assistance to new or junior team members on applicable policies, rules, and regulations associated with Federal payments as well as established organizational procedures and guidelines, as requested.
• Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

Requirements:

• A degree in Finance, Business Management, Business Administration (or closely related field) is preferred.
• 2 years of experience is required with an applicable bachelor's degree.
• 6 years of experience is required without a degree or applicable degree.
• Experience should be in auditing or other finance fields.
• Previous experience using an automated enterprise financial system (i.e. Concur, SAP, Oracle, PeopleSoft, etc.).
• Experience conducting internal audit reviews of financial data and/or employee disbursements for compliance and accuracy.
• Experience writing detailed notes on audit findings.
• Experience in excel with ability to link multiple spreadsheets, create pivot tables, filters and lookups.
• Detail-oriented; able to succeed in a fast-paced environment.
• Understanding of Federal appropriation rules. While not necessary for initial selection, a working understanding will be required as a core component of this contract assignment.
• Technical knowledge of, skill, and experience interpreting and applying federal travel and relocation expense reimbursement regulations to assist in the compliance of travel and relocation policies and procedures.
• Knowledge of automated travel systems, operations, processes and program requirements to support the auditing of an organization's travel and relocation expense reimbursement program.
• Excellent oral and written communication, along with the ability to tactfully respond to customers regarding sensitive payment issues.
• Valid U.S. Driver's License is required.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com

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