Conference & Event Coordinator
Group 1001

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets - our employees.

Group 1001, and its affiliated companies, is strongly committed to providing a supportive work environment where employee differences are valued. Diversity is an essential ingredient in making Group 1001 a welcoming place to work and is fundamental in building a high-performance team. Diversity embodies all the differences that make us unique individuals. All employees share the responsibility for maintaining a workplace culture of dignity, respect, understanding and appreciation of individual and group differences.

Conference and Event Coordinator

Summary:

Reporting to the Conference & Events Manager, the Conference and Event Coordinator will be responsible for proactively coordinating workflow for a variety of events supporting three distinct insurance brands. This person will assist with the coordination and logistics for conferences, trade shows, and various meetings. This role requires strong organizational skills and a detail-oriented individual with the ability to manage project deadlines and coordinate across internal functional areas and external vendors to ensure a successful event.

Key Duties and Responsibilities:

• Provide logistical support and workflow coordination for conferences and meetings. Duties include ordering/shipping of giveaways and booth materials, sourcing restaurants for client dinners, creation of registration sites, etc.
• Create and manage project plans for small events and conferences, managing deadlines and deliverables across internal resources.
• Assist in facilitating marketing requests associated with events and drafting attendee communications.
• Assist in all aspects of an assigned event from pre-planning, remote and on-site coordination, to post event follow up
• Provide superior customer service and support to internal stakeholders and develop effective and collaborative relationships.
• Order supplies as needed for events
• Order and maintain conference/sales promotional giveaways
• Ability to travel domestically and globally at least 10-15% of the time
• Other tasks as necessary for projects supporting the sales and/or distribution of the company's products

Qualifications

• Bachelor's (Preferred)
• Project Management Experience (Preferred)
• Event Planning Experience (Preferred)
• Proficiency with Project Management Software and MS Office Suite

Additional Qualifications and Skills

• Detail oriented and highly organized with strong project management skills. Ability to manage multiple pressing priorities and changing deadlines.
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and within a team
• Ability to remain calm under pressure and maintain a customer-service mindset
• Strong oral and written communication skills
• Ability to collaborate well with internal peers and external vendors
• Proficient in Microsoft Office suite

Benefits Highlights:

Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001's benefits package. Employees (and their families) are eligible to participate in the Company's comprehensive health, dental, and vision insurance plan options. Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability, and to enroll in the Company's Employee Assistance Program and other wellness initiatives. Employees may also participate in the Company's 401K plan, with matching contributions by the Company.

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