Administrative Services Coordinator
Texas Southern University

Security Sensitive Position?:

Yes

8:00 AM - 5:00 PM M-F

TSU203263

Administrative Services Coordinator

N/A

JOB SUMMARY:The Administrative Services Coordinator position will report to the Associate Vice President for Institutional Assessment, Planning & Effectiveness. This position will serve as the key central support for the department of Institutional Assessment Planning & Effectiveness (IAPE). The department is comprised of three distinguishing areas, 1) System Data & Reporting 2) Data Analysis/Analytics and 3) Assessment & Strategic Planning. The Administrative Services Coordinator position will manage a variety of administrative and office responsibilities related to the business operations and activities of the department. Responsibilities include organization of procedures such as tracking budget expenses/budget transfers, completing travel arrangements, credit card reconciliations, requisition generation, purchasing of office supplies/materials, and other administrative services. This position supervises and coordinates day-to-day activities and manages the calendaring of a shared departmental calendar. Conducts follow-ups with areas via email or phone concerning data requests and/or assessment plan updates, etc.

Performs and completes special projects of a skilled nature, such as supporting the planning and delivery of department training, event promotion (memos/invites, etc.), managing and/or completion of common data requests based on available departmental web content. Support the supervision of work study student(s)/student workers/interns, etc. Assist with maintaining current content on the department website, converting annual reports for posting, ensuring referenced links are accurate, etc.

DISTINGUISHING CHARACTERISTICS:Professionally organized and able to complete tasks accurately and in a timely manner with limited supervision. Highly skilled in multi-tasking and project prioritization, and effective communication.

• Manages overall office administrative functions.
• Completes office management/administrative responsibilities: Prepare travel arrangements, order supplies, requisitions, maintain shared Outlook calendar of due dates, procurement card & travel card reconciliations.
• Organizes department meeting scheduling and agendas.
• Assists with preparation and completion of Federal and State reports: prepare memos to be sent to key university personnel, updates data sheet of final numbers.
• Coordinates securing training labs, registration and attendance of training sessions.
• Assist with the maintenance/monitoring of the data request log.
• Completes common/ simplistic data requests of content available on department website or in Argos.
• Liaise with campus partners, as needed to support the completion of departmental assignments.
• Supports website maintenance.
• Performs other job-related duties as assigned.

1.0

$55,038.89 - $70,174.59

Bachelor's degree (B.A, B.S., etc.).

N/A

Knowledge of:

• Policies, procedures, and practices.
• Specialized practices, equipment and procedures.
• Microsoft Office Professional or similar applications.

• Detail oriented.
• Leadership.
• Highly organized.
• Effective customer service.
• Problem-solving and decision-making.
• Multitasking and time management.
• Strong analytical.
• Both verbal and written communication.

• Coordinate and implementation activities.

• Minimum of two (2) years of related administrative experience.
• Experience with Smartsheet is preferred.
• Power User of Microsoft Excel and PowerPoint preferred.

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects light weight may be required.
• Use of video display terminal.

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

12/02/2024

No

Open to all applicants.