Administrative Coordinator, Department of Biomedical Engineering
Binghamton University, State University of New York

Category:: Professional
Subscribe::
Department:: Biomedical Engineering
Locations:: Binghamton, NY
Posted:: Nov 11, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 44002
Position ID:: 182866

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: Commensurate with experience

The Administrative Coordinator in the Biomedical Engineering (BME) Department supports the Chair in managing administrative and budgetary matters for the Department. He/she will work closely with the faculty, Dean's Office, and the other faculty and staffs throughout the campus. The principal responsibility of this position is to track tasks and workflow for the BME Department, including the following day-to-day responsibilities:

Fiscal:

• Oversee department financial management
• Develop a budget plan, track and report spending
• Assist with compiling, analyzing, and presenting data on department metrics
• Assist in the planning and development of sources of financial revenue
• Assist with fiscal management of faculty research grants

Personnel:

• Preparation of faculty personnel cases
• Manage logistics, scheduling and maintain files corresponding to faculty recruitment
• Maintain Affirmative Action compliance for faculty searches
• Supervise undergraduate and graduate student assistants
• Assist with documentation corresponding to immigration processes for new faculty members
• Supervise and evaluate department administrative assistants

Academic Administration:

• Assist with developing and tracking departmental curricular planning
• Assist with student recruitment
• Coordinate editing of graduate and undergraduate Bulletins
• Build spring, summer, and winter courses
• Coordinate collection and analysis as well as submission of documentation required to support compliance with accreditation requirements for the department
• Oversee space usage and management of space allocated to the department
• Collaborate with Watson Communication and Marketing Office to ensure that the department website info is up to date, and to create marketing materials for the department

General Administration:

• Collaborate with Communications and Marketing to promote departments
• Ensure all departments communications are up to date
• Oversee departmental office and lab renovations

Requirements:

• Bachelor's degree in business administrative or related field.
• Demonstrated quantitative, analytical, organizational, and administrative skills.
• Demonstrated excellence in interpersonal skills
• Demonstrated experience working with people from diverse backgrounds
• Two or more years of administrative experience in academic settings
• Excellent written and oral communication skills
• Meticulous with demonstrated ability to track details
• Proficiency in analytical and computer skills (MS Word, Excel, PowerPoint, and other common office software)
• Excellent organizational and time management skills
• Ability to work with very sensitive and confidential information

Preferred:

• Master's degree in Business Administrative or related field
• Minimum of five years of administrative experience
• Proficiency in processing and analysis of data in an Oracle database, Banner, or SAS Visual Analytics
• Prior experience in higher education.

Visa sponsorship is not available for this position

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=182866

Deadline for Internal Applicants: November 25, 2024

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.