Administrative Assistant
Greenman-Pedersen Inc

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GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. M/F/D/V

Notice To Third-Party Agencies

GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing/employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.

GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work.
Job Description

GPI's Midwest operations seeks a full-time Administrative Assistant to help Project Managers oversee and perform Administrative, Accounting, and Human Resources duties in a fast-paced environment while working closely with the Administrative and Management team members within the Branch. Candidates should be well-organized with strong written and verbal communication and computer skills.

Do you value a company that puts employee satisfaction and diversity at the forefront of who they are? If so, GPI wants you!

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities:

• Assist with Administrative tasks, including:
• Timesheet review & approval.
• Purchasing and ordering PPE equipment for field staff.
• Assist with Contract Proposal writing.
• Managing vehicle fleet services.
• Coordinate employee conferences, professional meetings, and training registrations.
• Assist with Accounting tasks, including:
• Expense report review and processing.
• Assist with invoice review to meet client requirements.
• Produce routine financial project tracking reports.
• Assist with Human Resource tasks, including:
• Assisting with onboarding activities, following up on offer letters, checking in on new-hire paperwork, and assisting with new-hire orientations.
• Recruiting activities, including coordinating career fairs, developing employment ads, resume reviews, and interview scheduling and coordination.

Qualifications:

• High School Diploma or GED required.
• Experience in administrative and accounting tasks is preferred.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Detail-oriented with exceptional organizational skills.
• Strong analytical, communication, and problem-solving skills.
• Demonstrated team-oriented behavior

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Requirements

MINIMUM REQUIREMENTS:

• Read, write, and understand plans and directions given in the English language
• Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members

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