Administrative Assistant 1 (LSA)
Boise State University

Job Summary/Basic Function:
To perform a wide variety of clerical support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

This position is LIMITED-SERVICE. The length of a limited-service appointment is determined by the availability of funds such as grants and/or timeframes such as pilot projects or program termination. Appointments to a limited-service position have permanent classified status (with limited layoff rights) after successful completion of entrance probation and shall receive, no later than the date of hire, a written agreement describing the non-career nature of the job and the duration of employment. Updated agreements are required every two (2) years. Cribbing the non-career nature of the job and the duration of employment.

This position will be temporary for 9 months.
Department Overview:
TRIO STEM Scholars is a federal TRIO Student Support Services program funded by a $272,364 grant administered by the US Department of Education. TRIO STEM is one of five Student Support Services programs located within the Center for Educational Opportunities at Boise State University. Our goal is to help students persist through college and graduate by offering academic support, additional advising, and community. These multifaceted services develop scholars who are well-prepared for their future careers and/or graduate programs.
Level Scope:
Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision-making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.
Essential Functions:
• Compose letters, correspondence, and memos requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports.
• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Act as a liaison between their organizational unit and external customers.
• Schedule and coordinate arrangements for meetings and conferences.
• Responsibility for financial record keeping including monitoring budgets, preparing financial transactions
• Supervise student support staff or have leadwork responsibilities.
• Coordinate staff and student travel including submitting Travel Authorizations and purchasing flights and hotel, submitting student and staff per diem paperwork, and other purchasing and processing of travel as needed.
• Student staff supervision and responsibilities will include responsibilities and functions needed for the SSS Tutoring Program.
• Additional tasks will be determined by department needs.
Knowledge, Skills, Abilities:
• Ability to make decisions for routine administrative and clerical activities
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.
Minimum Qualifications:
Good knowledge of: office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
Preferred Qualifications:
• Strong ability working with Microsoft Excel.
• Excellent verbal and written communication skills.
• Strong ability to multitask and perform tasks even when there are frequent distractions.
Salary and Benefits:

The salary range is $16.70 - $20.87 an hour and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 9.27% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:
Resume
About Us:
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho's Treasure Valley at https://www.boisestate.edu/about/

Advertised: October 29, 2024 Mountain Daylight Time
Applications close: November 6, 2024 11:55 PM Mountain Standard Time

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